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The General Data Protection Regulation (EU) 2016/679 (GDPR) and the Data Protection Act (CAP 586) regulate the processing of personal data whether held electronically or in manual form. The Valletta Cultural Agency is set to fully comply with the Data Protection Principles as set out in these Regulations.
The Valletta Cultural Agency is established through Subsidiary Legislation 542.05 and during the course of its operations it collects and processes information to carry out its obligations in accordance with present legislation. All data is processed in accordance with the Data Protection Legislation.
|Category of Document||Retention Period||Justification|
|Personal information of subscribers to the Valletta Cultural Agency (Name, Surname, Email address, etc.)||For the duration of subscription||Until consent is revoked by the data subject.|
|Personal information of project participants (Name, Surname, Email address etc.)||For the duration of the project until presentation of final outcome||This will allow for the participants to be consulted for their contribution to the presentation of the final outcome.|
|HR documentation||Ten years from termination of employment||This is in line with Government’s HR Corporate procedures.|
|Unsucessful recruitment candidates||Two years from conclusion of Recruitment Procedure||This is in line with Government’s HR Corporate procedures.|
|Financial information: Yearly Financial Statement||Ten years from the end of the Financial Year||This is in line with Government’s Companies Act.|
|Digital Photographs and Videos of Public Events||For the duration of the Agency’s operations||The VCA will apply safeguards in the capture of images during such event to respect the right to privacy of data subjects. Requests for erasure will still apply in the event that these images contain personal data.|
|Unsuccessful project proposals||Six months from selection of projects||This period will allow for the submission of complaints in relation to this process.|
Data that needs to be destroyed after the noted timeframes will be disposed of in an efficient manner ensuring that such information is no longer available within the Valletta Cultural Agency.