Call for applications to perform duties as Head of Procurement at the Valletta Cultural Agency (VCA)

Jobsplus Permit No. 79/2023

Call for applications to perform duties as Head of Procurement at the Valletta Cultural Agency (VCA)

Nomenclatures denoting the male gender include also the female gender

1. The VCA is a Government entity tasked with sustaining and strengthening the capital city’s vibrant cultural life through the creation of an annual programme of creative events developed in collaboration with artists and other Public Cultural Organisations. A legacy of the Valletta 2018 Foundation, the VCA also upholds standards of excellence in the coordination and organisation of cultural events in the city, while encouraging access and participation by a diverse audience.
2. The Agency is seeking applications from suitable candidates to perform duties as Head of Procurement as cited below, for a period of three (3) years. This position is on a full-time basis and is subject to a probational period of twelve (12) months.
3. Since this position falls under S.L.452.81 Article 7(4)(b)(i), being a top management position in terms of Subsidiary Legislation 452.81 entitled ‘Contracts of Service for a Fixed Term Regulations, this constitutes an objective reason for the Employee not to attain indefinite status in this position in terms of the said Regulation.
4. The Head of Procurement forms part of the top management team of the VCA and will be working under the supervision of the CEO and will be accountable directly to the CEO.

The main duties of the Head of Procurement are:

• Managing all aspects of the Agency’s Procurement processes in an efficient, effective and coordinated manner, as well as in accordance with established procedures.
• Developing and implementing Procurement related policies and procedures for the Agency in line with the directives as updated by the contracting Authority.
• Manages and co-ordinates the procurement process (preparation & issuing of tenders, tender adjudication, award of tenders, procurement, delivery, storage, and supply) for goods, materials, and supplies, in accordance with government regulations and within budget.
• Manages the delivery, storage and supply of such goods, materials, and supplies.
• Liaises with the Financial Controller regarding the requirements and commence the tendering process accordingly.
• Handles the tendering process transparently and efficiently.
• Develops procurement policies and procedures to facilitate a more transparent and efficient method of purchasing.
• Reviews and implements policies and procedures in relation to procurement.
• Deal effectively with suppliers for the timely procurement and deliveries of goods and services.
• Contributes commitment and effort, together with other Management staff, in obtaining and maintaining international certification on standards.
• Provides advice on operational matters and areas of procedural weakness to the CEO or his/her representative.
• Liaising and negotiating with internal staff, and with people in external organisations, e.g., social services, voluntary groups, or the private sector.
• Managing the procurement process for the premises, catering, cleaning, and security, amongst other contractual services.
• Purchasing supplies & equipment, services and works.
• Undertaking research as assigned by the CEO and providing appropriate recommendations.
• Carrying out any other duties as may be assigned by the CEO of the VCA or his/her representative.

5. The salary attached to the position of Head of Procurement shall be €36,333 per annum at Grade 4 within the Public Cultural Organisations Grading and Salary Structure. The chosen candidate will be entitled to a Communications Allowance of €1,600 per annum, a Transport Allowance of €1,500 per annum, a Performance Bonus up to a maximum of 15% per annum and a Qualifications allowance if applicable.
6. The successful applicant will resume the duties of his/her substantive grade within the VCA once the agreement comes to an end.
7. Eligible applicants will be interviewed by a Selection Board to assess their suitability to carry out such duties.

• Applicants must, by the closing date of submission of the application, be:

in possession of a recognised Master’s qualification at MQF Level 7 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2008) in a subject related to Management / Economic/ Finance, plus three (3) years relevant work experience, one (1) year of which must be in a management position.

or

in possession of a recognised Bachelor’s qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in a subject related to Management / Economic/ Finance, plus five (5) years relevant work experience, one (1) year of which must be in a management position.

8. Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application or sent separately to the CEO of the VCA by the closing date.
9. Applications, supported by the necessary documentation, which should include a detailed C.V., motivation letter and scanned copies of certificates, are to be addressed to the CEO, Valletta Cultural Agency, Exchange Buildings, Republic Street, Valletta, VLT1117 and sent electronically on hr@vca.gov.mt by not later than noon (Central European Time) of Friday 3^rd May 2024. Late applications will not be considered.